Free Fax Cover Sheet
A fax cover sheet tells the recipient who a fax is for, who sent it, how many pages to expect and whether the contents are confidential. Fill one in below and print it for free, or download the template pack for editable Word versions in five styles and a fax log for your office.
Fax Cover Sheet Template Pack
Five editable fax cover sheet templates (business, personal, confidential, medical, legal) in Word and PDF, fill-in versions, sample confidentiality notices, a fax transmission log and a sending checklist.
- Five fax cover sheets (DOCX/PDF)
- Notice samples (PDF/DOCX)
- Fax log (PDF/DOCX/XLSX)
- Sending checklist (PDF/DOCX)
Formats: DOCX, PDF, XLSX. Instant download after payment (link valid 72 hours, up to 5 downloads). AI-assisted: the templates were drafted with AI help and reviewed and laid out by Kedop.
$5.00 USD, one-time
Secure card checkout by Stripe. Full refund within 7 days — see the refund policy and license.
Use the fax cover sheet
What’s in the pack
- Five fax cover sheet designs — business, personal, confidential, medical and legal — as editable Word (DOCX) files and print-ready PDFs
- Fill-in PDF versions to complete by hand
- Sample confidentiality notice wording for general, health and legal use
- Fax transmission log (PDF and Excel) to record what was sent, when and to whom
- Fax sending checklist
All templates fit US Letter and A4. The free generator above prints a single cover sheet with your details.
What to include on a fax cover sheet
| Field | Why it matters |
|---|---|
| To (name and department) | Faxes often arrive at a shared machine; the name gets it to the right person |
| Recipient fax and phone | Lets the recipient confirm or report missing pages |
| From (name and company) | Identifies the sender |
| Sender fax and phone | For replies and problems |
| Date | Needed for records and deadlines |
| Number of pages | The recipient can check nothing is missing — state whether the count includes the cover |
| Re: (subject) | Summarises the contents |
| Urgent / for review / please reply boxes | Sets expectations quickly |
| Message | Short instructions or context |
| Confidentiality notice | For sensitive, health or legal information |
Worked example
Sam in a supply company needs to fax an invoice and a signed delivery note to a customer’s accounts department. In the generator, Sam chooses the business style, fills in both names with fax and phone numbers, sets the page count to 4 (cover plus three pages), ticks “For review” and writes a two-line message asking the recipient to call if any pages are missing. Sam prints the cover, places it on top of the stack and records the transmission in the fax log.
Confidential, medical and legal faxes
Organisations that handle sensitive information usually add a confidentiality notice to their cover sheets and follow internal procedures for faxing — for example, confirming the fax number before sending and calling to check receipt. In US healthcare, HIPAA rules require reasonable safeguards for protected health information; a cover sheet notice is one common part of those safeguards but does not by itself make a transmission compliant. The notice wording in this pack is a general sample; have your organisation’s compliance or legal advisor approve the wording you use.
Tips for sending faxes
- Double-check the fax number — misdialled faxes are a common cause of privacy incidents.
- Use black ink and clear, 12-point or larger text; small or light text fax poorly.
- Keep the cover sheet simple: avoid dark backgrounds and large photos, which slow transmission and waste the recipient’s toner.
- Number the pages (“page 2 of 4”) on longer faxes.
- Keep the transmission confirmation report with your copy.
Online fax services
Many offices now send faxes through online fax services or multifunction printers that send from a PDF. The editable cover sheet works the same way: fill it in, save it as a PDF and attach it as the first page, or use the service’s own cover page option.
AI-assisted content
These templates and notes were drafted with AI assistance and reviewed by Kedop. Sample notice wording is not legal advice.
Frequently asked questions
What should a fax cover sheet include?
Recipient and sender names and numbers, date, page count, subject and a short message.
Does the page count include the cover sheet?
Usually yes — say so on the sheet to avoid confusion.
Do I need a confidentiality notice?
Many businesses add one for sensitive information; have your compliance advisor approve the wording.
Can I edit the templates?
Yes — the Word files are fully editable.
Is the online generator free?
Yes — fill it in and print as many as you like.
Is this a subscription?
No, the template pack is a one-time download.